Frequently Asked Questions - Data Governance

If you received a workflow notification from Data Governance that you have business terms to approve you would click the link in the email or you can go to The Data Governance Center main menu gwu.collibra.com and look at the middle lower part of the screen and select "My Open Tasks" then click my tasks and you should see all the tasks which are waiting for your approval.  Then you would select the business term and once reviewing the definition and either agreeing or editing it to what it should be you can accept the term.  

Log into the Data Governance Center.

Data Governance (Collibra)

  1. Use the browser on the dashboard to select your community. Such as: Academics/Course Management/Course Management Terms.
  2. Use the Filter to define what set of data you would like to see.
    • For example if I only want to see business terms.  I would select in the filter editor “type” equals “Business Term” and if I only want to see those business terms that are in candidate status. I would add in the next filter editor line “status” equals “candidate”.
    • Then select “Filter” to apply the rules.
    • Now you will see only Business Terms that are in candidate status within your community. 

Select the clog wheel on the right side of the filter setting.  Now choose rows, you now can look at up to 500 rows. 

Select the clog wheel on the right side of the filter setting.  Now choose columns and select the fields you would like to see.

Once you are in your Terms Community you can edit any of the columns by double clicking in the white space by the information. Then edit the field and click on save.  If you are making this same change to many rows make sure the rows are selected then click “save for all visible rows”. 

Log into the Data Governance Center.

Data Governance (Collibra)

Look at the middle lower part of the screen and select "My Open Tasks" then click my tasks and you should see the dashboard that is waiting for you to "accept" as being complete. 

Log into the Data Governance Center.

Data Governance (Collibra)

Look at the middle lower part of the screen and select "My Open Tasks" then click my tasks and you should see the dashboard that is waiting for you to "accept" as being complete. 

Your account must have timed out. After approximately 20 minutes of inactivity it will time out and require you to log back in.  An easy way to see if it has timed out is to refresh the page if it has timed out it will prompt you to enter your credentials. 

If your report is in BI-Dev and you want to move it into Data Warehouse prod space for self-service and there are 3 or more users that need to run the report you must certify the report first. 

Log into the Data Governance Center.

Data Governance (Collibra)

On the right side of the Main menu under workflow click on “Publish a Report” button.  You will need to fill out the answers; all text boxes in red are required fields.  You will also be asked to identify the “certifier” of the report which would be the person who can run the report and state if the report results are as expected.  Also if it is a Cognos report you will need to attach the xml to the request then click “Submit Report Publication Request”. 

After this is done the Data Governance Office will review the request and verify if all the business terms that you specified are already approved and assign the Data Custodian and the Data Certifier of the report and start the workflow. 

Log into the Data Governance Center.

Data Governance (Collibra)

On the right side of the Main menu under workflow click on “Data Quality Inspection Request”.  You will need to fill out the questions pertaining to the data you need inspected.  Then click submit once you are done.  You will be contacted by the Data Governance Office to set up a meeting to review the request. 

Log into the Data Governance Center.

Data Governance (Collibra)

On the right side of the Main menu under workflow click on “Log Issue”.  You will need to fill out the questions regarding your Data Quality Issue and then press “Create Issues” once you are done. 

Log into the Data Governance Center.

Data Governance (Collibra)

In the middle column of the Main menu under “Quick Stats” click on Open Issues.  You will see the open issues and you can click on the issue you would like to review to get more information about it. 

Log into the Data Governance Center.

Data Governance (Collibra)

In the middle column of the Main menu under “Quick Stats” click on “My Open Tasks” or you can also look at “To Do” on the right side of the Main Menu and click on “Tasks”.   

You can reach out to the Data Governance Office by sending us an email and let us know you are interested in joining the Data Governance Committee. 

Data stewards identify, define and protect data across the organization. The primary goal of data stewardship is to provide consistent, accurate, documented and timely information about data. 

Data Stewards are responsible for: 

  • Managing Business Terms (Business Glossary).
  • Provide metadata that describes the data, offers a business description/definition and identifies the source data element(s) and business rules used to deliver the data.
  • Developing and maintaining data classification policies.
  • Developing, implementing, and managing data access policies.
  • Ensuring that data quality rules are developed and implemented.
  • Monitoring data quality and resolving issues (Profiling, Score carding, tracking)
  • Facilitating data sharing.
  • Creating reference data.

All DGC Meeting information (presentation / minutes) are kept in the Data Governance Center at: 

DGC Meeting Information

Please complete the “Business Terms Import Template” or if associated with a Report Portfolio please complete the “Report Portfolio Import Template” to the best of your ability.  It is located in the Data Governance Center. 

Business Terms Import Template


Please email the spreadsheet to DGC. 

 

Here are the categories used for Security Requirement:

  • Public
  • Regulated
  • Restricted 

See more information on Data Classification.

Security Data Classification (Collibra)

 

Data Policies provide a broad framework regarding how decisions should be made regarding data. 

Data Governance Policies (Collibra)

Once you are logged into Collibra. You can navigate to this page to see Roles and Responsibilities.

Roles and Responsibilities (Collibra)