Data Stewardship Responsibilities

Data stewards are responsible for the subset of data in their charge - Data stewards identify, define and protects data across the organization.

Data Steward Responsibilities

  • Data Access - Ensure there are documented and published processes for granting system access and privileges in the business area. Develop policies and procedures to ensure appropriate access rules are in place and access groups are defined and maintained.
  • Data Classification - Ensure that data is classified as restricted, regulated or public as it relates to the distribution of the data.
  • Data Quality – Ensure data is deemed fit for purpose by developing data quality rules and regularly auditing data. Log data issues and work towards the resolution of data issues.
  • Data Policies – Participate in the development of data polices including data retention, data privacy, data use and data regulations.
  • Data Sharing – Review data sharing requests and approve or reject.
  • Reference and Master Data - Define and review code values / code lists and identify sources of master data.
  • Metadata – Define and review business terms and associated attributes including calculations, business rules,
  • Data Stewardship Group Participation - Attend stewardship group meetings and participate in working groups as needed.
  • Data Certification – Review reports and visualization to ensure they are performing as expected and meeting the needs of the business ensuring the data is viewed as trusted.
  • Subject Mater Expertise - Provide guidance, testing support and validation as data assets, dashboards and reports are built for their area to ensure that they conform to business processes.

Data Steward Characteristics

  • Broad-based knowledge of the data for which they are a steward. This knowledge should encompass all uses of the data as viewed from the University's perspective.
  • Knowledge of how University business processes related to their data.