Tableau Cloud Migration

Why migrate?

Business Intelligence Services is happy to share that Tableau | GW Insight, one of the BI Tools you frequently use, is undergoing an exciting technical upgrade— it’s moving to the cloud! Since January 2024, Business Intelligence team has migrated 300+ dashboards from GW's on-premise Tableau Server to Tableau Cloud. 

This strategic move aligns with GWIT’s long-term strategy to modernize and simplify IT services. Transitioning to Tableau Cloud not only lowers maintenance costs but also minimizes GW’s environmental impact by reducing our carbon footprint and moving GW towards a more efficient and consumption-based model.

In addition, Tableau Cloud will:

• Allow GW to take advantage of Tableau’s existing advanced features and new ones as they become available.
• Give GW a modern analytics environment that is trusted, secure, compliant, and always available.
• Eliminate administrative tasks for the BI team, which means we can focus on the data analysis needs of users.

How to Access?

1. Login to Tableau Cloud/Tableau Online  https://sso.online.tableau.com
2. Type in your complete GWU email address, e.g., [email protected]. [Use your full email address, not your GWID]
3. Type in your password. Approve sign in request through your Authentication App.

If you see this error message, submit a ticket.

Please submit a ticket to Business Intelligence Services so we can trouble shoot for you! We are in the process of allocating seats for Tableau Cloud and we may not have gotten to your group yet!

Post Migration - Helpful Tips and Tricks

The following Tableau features will not automatically migrate with the dashboards. Here are instructions for you to re-create them in Tableau Cloud:

Subscriptions

Setting up email subscriptions in Tableau Cloud is a similar process to what you do now. More details.

Custom Views

A custom view is a capture of your selections and filters. You can create custom views in Tableau Cloud, however, we are not able to share them with others at this time. More details.

Favorites

You will need to reselect your favorites in Tableau Cloud. More details. 

URL Actions

 You will need to update URL links that embed your dashboard to a GWU webpage. More details.

How do I get additional help or guidance?

Schedule a BI One-on-One Virtual Office Hour and a member of our team will be happy to assist!

Rollout Timeline: 

The migration, which covers the following business areas, will be 100% complete by mid-August.

• Student Lifestyle - May 6, 2024

  • Student Enrollment

  • Student Course Registration

  • Student Graduation

  • Dashboards with Student Attributes

  • Registrar

  • Enrollment Management

  • Diversity & Inclusion

• Finance - June 10, 2024
  • GCAS
  • Procurement
  • Student Accounts Office
  • General Ledger
  • FD Dashboard
  • Finance (Controllers)
• Research -- July 15, 2024
  • PI Dashboard
  • Award Management
• HR Faculty Affairs - August 5, 2024
• HR Student Employment – August 5, 2024
• HR – August 12, 2024
  • HR Benefits
  • HR Business Partners
  • HR Compensation
  • HR Division (formerly HR Specific)
  • HR Employee & Position Management
  • HR Equal Employment Opportunity
  • HR Information Systems 
  • HR Operations 
  • HR Talent & Organization Development
  • HR Talent Acquisition & Recruitment
• Deans Dashboard - August 26, 2024
• Division Dashboard - August 26, 2024